Policy

Rules and Regulations for the Swadlincote Asperger’s Society

1. Name
The name of the Group shall be ‘SAS (Swadlincote Aspergers Society)’.

2. Aims
The aim of the group is to provide practical activities and act as a support network for adults living with Aspergers.

3. Members
3.1 Membership is open to anyone who:
a) Is aged 16 years of age and over; and lives in the Midlands. Under 16s must be accompanied by a parent or guardian. All members should be interested in helping the group to achieve its aims, willing to abide by the groups rules and willing to pay any subscription fee agreed by the Management Committee.

b) Every member shall have one vote at General meetings.

3.2 Ceasing to be a member
a) Any offensive behavior, including (but not exclusive to) racist, sexist, ageist or inflammatory remarks will not be permitted. Anyone behaving in such a way to members, or other patrons of the venue, will be asked not to attend any further meeting or events if an apology is not given or the behavior is repeated. The individual will have the right to be heard, and is permitted to be accompanied by a friend before a final decision is made.

b) Anyone leaving the area automatically ceases to be a member.

4. Equal Opportunities
The group will not discriminate on the grounds of age, gender, race, colour, ethnicity, sexuality, disability, national origin or religious belief.

5. Management
a) The group shall be administered by a Management Committee of no less than 3 members elected at the groups Annual General Meeting.

b) The officers of the committee shall be: the Chairperson, Vice Chairperson, the Treasurer and the Secretary.

c) The Management Committee shall meet at least once a year.

d) The Chairperson shall chair all meetings of the group.

e) The quorum for meetings shall be 3.

f) Voting at Management Committee meetings shall b by show of hands. If there is a tied vote, the Chairperson will have a second vote.

6. The duties of the Officers
a) The duties of the Chairperson shall be:
• To preside at meeting of the Committee.
• As required by the Committee, to act as the principal spokesperson on public occasions or when representations are being made on behalf of the group to public bodies.
• To prepare the agenda for the meetings of the committee with the Secretary.

b) The duties of the secretary shall be:
• To prepare the agenda for the meetings of the committee with the Chairperson.
• To take and keep minutes of all meetings.
• To collect and share information on all matters affecting the group.

c) The duties of the Treasurer shall be:
• To supervise the financial affairs of the group.
• To ensure that proper accounts are kept with regard to monies received by and paid out by the group.
• To make regular reports to the Committee on the financial status of the group.

7. Finance
a) Any money obtained by the Group shall be used to further the aims of the Group.

b) Any bank accounts opened by the Group shall be in the name of the Group.

c) Any cheques issued shall be signed by two named officials on the account. Signatories must not be from the same household and must not be related.
8. Annual General Meeting
a) The Group shall hold an Annual General Meeting (AGM) within 6 months of the end of the financial year.

b) All members shall be given at least 7 days notice of the AGM and shall be entitled to attend and vote.

c) The Business of the AGM shall include:
• Receiving a report from the Chairperson and the Group’s activities over the year.
• Receiving a report from the Treasurer on the finances of the Group.
• Electing a new Management Committee.
• Considering any other matters as may be decided.
9. Special General Meeting
A Special General Meeting may be called by the Management Committee or members to discuss an urgent matter. The Secretary shall give all members 14 days notice of any Special General Meeting together with a notice of the business to be discussed.

10. Alterations to the Constitution
Any changes to the Constitution must be agreed by a majority of those members present and voting at any General Meeting.

11. Dissolution
The Group may be wound up at any time if agreed by a majority of those members present and voting at the General Meeting. In the event of winding up, any assets remaining, after all debts have been paid, shall be given to group with similar aims.

12. Adoption of the Constitution

This Constitution was adopted by ‘SAS’.

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